Using LaRC

Getting Started

Everyone (not just archivists and librarians) has a responsibility to help preserve our past for future generations. While using our holdings, we ask researchers to do their part for preservation by following these simple guidelines.

  • All activities are recorded by security cameras.
  • Wash your hands before handling original documents and avoid perfumes, colognes, and scented products. 
  • Leave all food and drink outside.
  • Please complete the online registration form once daily upon first entering the reading room.
  • Leave a photo-identification at our reference desk. Do not forget to retrieve your identification when you leave. We are not responsible for identification left in our department.
  • Leave all personal belongings in a locker, including purses and laptop sleeves. Do not leave items in the locker overnight.
  • To view books or documents, simply complete a request slip and present it to our reading room staff. We will bring your items to you and give you a brief demonstration on how properly to handle our materials.
  • You may use our holdings only in our reading room. Nothing may be checked out or removed from the room.
  • Take to your desk only a laptop or tablet, camera (no flash), pencils (no pens), equipment needed for health or accessibility concerns, and note-taking paper, which must be offered for inspection on leaving.
  • The Reading Room Supervisor will give fifteen minutes notice before closing. We will not retrieve materials after that time.

How to work with Louisiana Research Collection materials

student copying information

  • Select the closest table to the front unless you need an electrical outlet.
  • Please sit facing the front of the room, one person per desk. If two persons wish to share a collection, please choose one of the larger tables.
  • Please provide the Louisiana Research Collection with two courtesy copies of publications or products made possible by research in our holdings.
  • Please ensure that the reading room supervisor has an unobstructed view of your desk. Do not place boxes or other items on your desk so that they block the supervisor's view of your work.
  • Please observe a "one box, one folder" rule. That is, have only one box at a time open on your table and only one file folder out of that box.
  • Keep documents flat on the table. When reading documents, leave them flat on the table, in their file folders, and in the order in which you found them. Do not hold documents while reading them, remove them from their file folders, or change the order of documents within the file folders. Please be particularly careful not to lean on, write on, or place any objects, such as writing paper or note cards, on top of the documents.

What to bring with you when you visit the Louisiana Research Collection

Student researcher

  • A photo-ID. Researchers are required to present a photo-ID on entering our reading room. We keep the photo-ID at our front desk and return it when researchers depart. While any type of photo-ID is acceptable, we prefer that it not be a driver’s license in case researchers forget to retrieve it when they leave, but driver’s licenses are acceptable if other types of photo-ID are unavailable.
  • A camera. Researchers are welcome to take photographs of most of our holdings as long as they do not use flash and do not disrupt other researchers. We also allow camera tripods.
  • A laptop with power cable. Laptops are welcome in our reading room and electrical outlets are available. You will have only limited internet access in our reading room and may not be able to access cloud storage, so bring with you any portable storage you may need for digital files.
  • A USB flash drive ("thumb drive"). Users can scan images of holdings using our new Bookeye scanner. To save scanned images, you will need to bring your own USB flash drive, or purchase one at the bookstore.
     
  • Pencils and paper. Ink pens are not allowed in our reading room because of the permanent damage accidental ink stains can cause. We have pencils and a sharpener available if you forget to bring pencils with you. Researchers are allowed to take to their worktables only pencils, paper for taking notes, a camera, and a laptop. Researchers are to place all other personal belongings on shelves at the front of the reading room. We reserve the right to inspect any papers on leaving.
     
  • A light sweater or jacket. We keep our reading room at a slightly cooler temperature for preservation purposes. If you will be working in our reading room for some time, you may occasionally feel the need for a light sweater.

How to Cite Our Holdings

If you intend to quote or publish from our holdings, please visit our Publication Permission page.

Credit the "Louisiana Research Collection."

Cite collections in the following manner:

Name of the Manuscripts Collection, Manuscripts Collection number, Louisiana Research Collection, Tulane University, New Orleans, La.

For example:

Lyle Saxon papers, Manuscripts Collection 4, Louisiana Research Collection, Tulane University, New Orleans La.

“Louisiana Research Collection” must be spelled out the first time a collection is cited. Thereafter, the abbreviation “LaRC” may be used. Alternately, if the author provides a list of abbreviations used, “LaRC” may be used throughout.

More information about citing archival sources is available here.